BPM Accounts Payable Process management service is designed to give our business clients the flexibility to outsource the total or partial Accounts Payables functions without giving up control of the cheque issue process.

We use imaging and web-based technology to rapidly reduce your Accounts Payable costs. We have the ability to help your existing AP department or assume all of your AP functions without you having to invest in new technology, equipment and/or software.

Outsourcing of non-core corporate tasks such as accounts payable, is nothing new. For years companies large and small have been outsourcing those functions that added no value to the bottom line.  

Accounts Payable (AP) is one of those business process functions that do not contribute to the bottom-line of the business.  In essence, it is a necessary business process function that contributes no strategic value. 

As a result, Outsourcing your Accounts Payable processing function, will free up working capital, reduce business process costs, increase staff productivity, provide tight controls over operational disbursements, help maximize vendor discounts and leverage bank float by having the option to control the invoice payment process.

BPM will take on as much or as little of your AP functions as required, regardless of the size of your company and/or number of invoice transactions. 

Specifically, we will provide the following services:

• Receipt of hardcopy or electronic invoices

• Organizing, Imaging and Indexing

• Data entry

• Invoice reconciliation and matching to PO's received

• Resolution of mismatched invoices

• Follow up and resolve problem invoices

• Storing invoices electronically

• Routing of invoices electronically for approval

• Generate and Provide Daily and/or Weekly Accounts Payable Liability Reports:

  • To CFO or Controller

• Uploading clean invoices to your General Ledger - (Customization required)

• Provide clean invoices listing report

• Create and provide cheque/check run reports 

• Handle envelope stuffing and mailing to suppliers 

• Auditing invoices prior to payment to ensure contract compliance

• Storage of hardcopy invoices

• Vendor files and database management

• Monthly Management Reports:

  • Payables liability by Vendor

  • Early Payment discounts

Our service utilizing web-based technology will create a seamless, exchange system for tying vendors, buyers, and receiving information and approvers together. 

There is no software required to install on your desktops or server.  It's all web and email based.  We will become your AP department working within your business rules. .

Value Proposition

Our objective is to reduce your operating costs while increasing the efficiency and productivity of your operation.

Bottom-line; We will help you grow your business, without having to grow your staff.

Our Fees.  Our fees for AP processing is always customized to be client specific.