The Tax Outsourcing Process

Clients would start by sending us the required data by courier, by Toll-Free Fax or as scanned files by email.

If required, we can provide special customized capture forms for the required tax data input information.

Once the tax information documents/files are received, our trained tax staff will data enter the information into our tax software.

After data entry, the tax data is processed and a tax summary is printed and reviewed by a tax reporting supervisor to verify that all the information received has been correctly entered and accounted for.

Next, the returns are transmitted to our client accountant or firm for review. These returns are complete returns, including all schedules, with a cover note with any questions or comments the tax preparation supervisor/manager thought necessary.

Once the accountant or firm receive the returns, they can review and where add or delete of information is required after a review, these can be sent to us by email or toll-free fax, using our Tax Summary worksheet for T1 and T2s to allow us to update the tax file and send a final copy for filing by our clients.

The Bookkeeping Outsourcing Process

The Source documents information is sent to us using our original source documents monthly envelope system, or by simply completing one or more of our business information submission report forms.

Alternatively, by using our on-line bookkeeping information data submission system.

Once the bookkeeping source information is received, our trained staff log the receive date into our client account management system and proceed to sort the information into chart-of-account creating batches of accounts. 

These batches are totaled, the totals are written on the batch header as well as the chart-of-account number making the batches ready for data entry.

Next, the bookkeeping data entry ready batches are entered by chart-of-account into the our customized small business bookkeeping software.

After data entry, the bookkeeping staff prepares a data verification audit worksheet for review by an accounting service project manager.

This is used to cross audit the chart-of-account totals entered, the number of transactions entered and the totals.

After the audit, we output the agreed financial reports and send these to the accountant by email.

If the client is a small business, the applicable monthly or quarterly financial reports are outputted and sent to the client by email.

Our Security Procedures

►Our staff do not have access to the process server 

►We maintain a paperless environment so data cannot be
   removed from the facility

►All employees sign a Non-disclosure agreement

►Our staff are not allowed to bring their personal belongings like
   hand-bags, cell phones, USB, laptop computer or briefcases in
   the data center.

►USB drives on all workstation computers are disabled.

Call us (905) 305-6696 to discuss your Tax processing and/or Bookkeeping write-up support needs, or send us a message.